PRIVACY POLICY

Here are the Youth Media Alliance website terms of use:

• Privacy Notice
• Consent
• Collection of Personal Information
• Collection and Use of Financial Information
• Avoiding collection from Children
• Use of Personal Information
• Opting in and Opting out
• Our Commitment to Safeguarding your Information
• Your Responsibility for your Username and Password

• More Information on How to Protect your Privacy Online
• Our Service Providers
• Disclosure of your Personal Information
• Retention of Personal Information
• How to Help Us Keep Your Personal Information Accurate and Obtain Access to it
• Other Information Collected using our Website
• Changes to this Privacy Notice
• How to Contact Us

Updated: December 3^rd 22024

Youth Media Alliance (“YMA”, “we“, “our” or “us“), respects privacy rights. This Privacy Notice governs personal information gathered by us through this website at http://ymamj.org/ (“Website”).

We only collect, use and/or disclose Personal Information with consent. Consent may either be implied from the circumstances or may be expressly given for a particular purpose.

When you submit your Personal Information to us and post to our website, you are consenting to the collection, handling, use and disclosure of your Personal Information for the purposes identified or apparent at the time of collection and as otherwise described in this Notice.

We collect personal information that you submit or post on this Web site. For example, we collect your personal information - such as your name, company name, address, e-mail address and telephone number, date of birth, nationality, photos, videos, and information related to your interactions with our website, including browsing data and cookie usage such as and not limited to your IP address, User Agent, request date - when you:

• • Become a member of The YMA.
  • Register for a conference or other The YMA activity.
  • Apply for a scholarship
  • Submit a nomination for an Award of Excellence, including information about the work.
  • Make a donation

REMEMBER Personal Information that you post to this website may be viewable by members of this website. Exercise discretion and caution with respect to posting Personal Information on this Website.

We may need to collect and use financial information to process the payment of your membership, the purchase of tickets to our events, or donations you make to The YMA, in order to prevent or detect possible fraudulent transactions, or for any other reasonable purpose that allows us to manage our business activities in connection with your membership.

The YMA, through Yapla, uses the Stripe payment platform, which includes certain integrated functions. Its use is governed by the Stripe Connected Account Agreement, which includes Stripe's Terms of Service (together referred to as the “Stripe Services Agreement”). Other payment platforms may be authorized and integrated into the Platform from time to time, at Yapla's discretion.

If you make your payment through a third-party service such as Stipe, that third-party service's privacy policy will also apply to your personal information.

You must be 14 years of age to use the Website. We do not knowingly collect or maintain any Personal Information from children 13 and under. In addition, no part of this website is designed with the purpose of attracting any person 13 and under.

We use Personal Information for the purposes for which it is submitted, such as to sign you up as a member of YMA, remind you when your membership is due for renewal, renew your membership, provide you with membership information and updates, issue you tickets to our events, and respond to your inquiries. The Personal Information that we collect may also be used in the following ways:

• to deliver services to you,
• to give notice of and/or resolve any problems should they arise in connection our services,
• to better understand the needs and interests of our customers,
• to analyze the success of our services and Website,
• to customize the content on our site for our customers current and future needs,
• to customize our communications with our customers, and
• as otherwise reasonably required to provide customer services and maintain the Website.

We may use data collected through the site to conduct research and analysis. Our research and analysis may lead to the publication of aggregate data, but will not result in the reporting or publication of any Personal Information provided to us.

At certain points where Personal Information is collected on our site, there may be a box to indicate that you wish to receive certain information or communications from us.

You can opt out of communications from us at any time and request that your name be removed from our mailing list by contacting our Privacy Officer at alliance@ymamj.org.

Physical, technical, electronic and managerial procedures have been employed to safeguard the security and integrity of Personal Information collected through this website.

Members of this website are provided user names and passwords to access certain parts of this website.

As a member, you are solely responsible for the security of your password, and shall take precautions to keep your password private to prevent any unauthorized use. Neither YMA nor any other person or entity will be responsible for any losses, damages or consequences suffered due to careless or unauthorized use of a password.

Although we take appropriate security measures as required by law, no security is perfect. Users should always take care with how they handle and disclose their Personal Information, and should avoid sending Personal Information through insecure email. For more information about how to protect your Personal Information, please refer to the resources from any of the following websites:

• Office of the Privacy Commissioner of Canada ( http://www.privcom.gc.ca/ )
• Office of the Information and Privacy Commissioner of Alberta ( http://www.oipc.ab.ca/pages/home/default.aspx )
• Office of the Information and Privacy Commissioner of British Columbia ( http://www.oipc.bc.ca/ )
• Commission d’accès à l’information du Québec ( http://www.cai.gouv.qc.ca/english/ )

From time to time, we may hire third parties to assist us with certain functions such as customer service, promotions, performing business and sales analysis, and supporting our website functionality. These service providers may have access to Personal Information needed to perform their functions but are not permitted to share or use such information for any other purposes. We require all of our service providers to comply with the safeguards described in this Notice.

We may disclose information to uphold the law, and in response to subpoenas, court orders, requests from law enforcement or third parties enforcing private rights or defending legal claims, or legal process, or to establish or exercise our legal rights or defend against legal claims. We may disclose information, if we believe it is necessary to investigate, prevent, or take action regarding suspected illegal activities or fraud, situations involving the physical safety of any person, violations of our terms of use, or otherwise in accordance with applicable law.

We do not sell or rent Personal Information to third parties.

Personal Information is retained as long as reasonably necessary to deliver our services, to otherwise fulfill identified or apparent purposes, and for record-keeping. Personal Information thereafter is destroyed, erased or anonymized.

For users who register on our site, we also store the personal data indicated in their profile. They can view, modify and delete their personal information at any time (with the exception of their user ID). Site administrators can also view and modify this information.

Information posted on the website may continue to be displayed on this website for as long as the Website is available. You may request that your Personal Information be removed from a particular webpage by writing to alliance@ymamj.org. We reserve the right to refuse requests for the removal of Personal Information from the Website.

You have the right to request access to the Personal Information that we hold about you, which includes the right to amend or correct that information, as appropriate, and to receive an account of how it has been used and a list of the organizations to whom it has been disclosed.

If you are unable to access and update your information by logging into our website, you may request access to your information or if your Personal Information changes and you would like to update the Personal Information we may have on file, please email us your request at alliance@ymamj.org

Let us also know the details regarding your submission of Personal Information so that we may efficiently respond to your request.

We use various technologies to collect information from your computer and about your activities on our site.

a) Information automatically collected

We automatically collect information from your browser when you visit our website. This information includes your IP address, browser type and language, access times, the content of any undeleted cookies that your browser previously accepted from us (see “Cookies” below), and the referring website address.

b) Cookies

When you visit our website, we may assign your computer a “cookie” (a small, unique identifier text file) or series of cookies, to facilitate access to our site and to personalize your online experience. Through the use of a cookie, we also may automatically collect information about your online activity on our site, such as the web pages you visit, the links you click, and the searches you conduct on our site. Most browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies. If you choose to decline cookies, you may not be able to use some of the features offered on our website. The “Help” portion of the toolbar on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether.

We have put in place a specific policy to explain in detail why and how these technologies are used. To find out more about our approach to cookies, please see our Cookies Policy. This additional policy provides detailed information on the collection, use and management of cookies and similar technologies on our website.

c) Other technologies

We may use standard Internet technology, such as pixel tags, web beacons and other similar technologies, to track your use of our site. We also may include web beacons in our newsletters to determine whether messages have been opened and acted upon. A web beacon is a small file placed on a web page that allows a website to perform various tasks, including count users who have viewed that page or to access cookies. We also may receive an anonymous identification number if you come to our site from an online advertisement displayed on a third-party website. The information we obtain in this manner enables us to customize the services we offer our website visitors to deliver targeted advertisements and to measure the overall effectiveness of our online activities.

d) Anonymous and aggregated information

We may combine anonymous information and/or aggregate information we collect with additional anonymous information collected from other sources. We may share anonymous information (including aggregate information) we collect regarding our users with third parties (such as advisors, promotional sponsors, and investors) for various business purposes including conducting general business analysis, and developing website content and services.

e) Google Analytics

This website uses Google Analytics, a web analytics tool provided by Google, Inc. (“Google”) that helps us understand how visitors engage with our website. Google Analytics uses cookies and IP addresses. The information generated by cookie about the use of our website (including your IP address) will be transmitted and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating how visitors use our website, compiling reports on website activity for us and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google Analytics collects information anonymously, and will not associate your IP address with any other data held by Google.

For more information related to Google Analytics, click here: http://www.google.com/intl/en/analytics/privacyoverview.html

For information about and to install Google Analytics Opt-out Browser Add-on, click here: http://tools.google.com/dlpage/gaoptout?hl=en

We may, in our sole and absolute discretion, modify or revise the Privacy Notice at any time. When we post changes to this Privacy Notice, we will revise the “last updated” date at the top of this Privacy Notice. We recommend that you check from time to time to inform yourself of any changes to this Privacy Notice. Before you continue, you should print off or save a local copy of the Privacy Notice for your records, and bookmark a link to the each.

If you have a complaint about our handling of your Personal Information, you may contact our Privacy Officer by:

France Martin
Executive Director

• email at alliance@ymamj.org
• by phone at 514-483-5417
• by writing to us at 5165 Sherbrooke St West, Suite 407, Montreal, QC H4A 1T6

We will do our best to resolve any outstanding issues in a positive and cooperative spirit, and in a prompt manner.